How to Control Microsoft word guide pdf in Microsoft Word by Shauna Kelly, MVP. Bullets and numbering are very much related in Word. Create a numbered list using SEQuence fields by Dave Rado, MVP, et al. How to have more than nine levels for outline numbering – not easy!
See also: Page X of Y doesn’t Work! See also How to Control Page Numbering in Word Documents by Bill Coan, MVP. Numbering Overview Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group.
If you start without doing this and end up with “spaghetti numbering,” fixing it will be a very large chore! Tip Microsoft strongly recommends that you link your numbering to styles. The importance of this will be very apparent during the Outline Numbered section. Also, there is more information on the importance of styles when working with numbering in the Styles chapter. CK Note: I strongly recommend reading the following article. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. Automatic Numbered Lists One of the easiest ways to begin applying numbers is by starting to type a numbered list.
Word recognizes that you are creating a list and responds accordingly by converting text that you type into numbered items. The number scheme, delimiter characters that mark the beginning or end of a unit of data and formatting are all based on what you have typed. Type the number 1 on the first line, followed by a period, and then press the SPACEBAR or the TAB key. Type some text and press ENTER. Word converts the manually typed number into an auto number and adds the next sequential number to the beginning of your new paragraph.
Press BACKSPACE to remove the automatic number. If you start to type in what appears to be a numbered list, Word formats your manually typed “numbers” to an automatic numbered list. The main benefit of this option is that you do not need to click any button to start numbering and you can choose your numbering style as well. Simple Numbered Lists If the list you want is as simple as “1”, “2”, “3”, you’ll appreciate how easy it is to apply this type of numbering in legal documents. Simple numbered lists are different in Word 2000 than they were in Word 97.
In Word 2000, the default for even the most basic list is multi-level. If you need more numbering options, you can use a menu command to choose different number formats such as A, B, C. The numbered tab contains seven default gallery positions for numbers, each of which can be customized. The numbering button acts as a toggle, which means it is used to turn on and off the numbering.